Barry Chess Club

CHAIRMAN

• To manage club committee and general meetings:
• To conduct meetings in a manner that enables everyone to have their say and to move to a vote if necessary.
• To ensure that decisions taken by the committee are carried out.
• To represent the club and to promote the club to outside bodies, other clubs and to members: to act as a focal point for information and encourage participation in all club activities and events.
• Encourage and welcome all members of the club. Ensure that the rules of the club and affiliated bodies are followed.
• Ensure that the club has appropriate, up-to-date Procedures and Policies in line with their governing bodies
• Ensure that all relevant documents are either circulated to participants in advance or are to hand at the meeting.
• Be diplomatic and smooth over differences of opinion if they arise
• Make sure that any necessary decisions are taken with a vote if needed. If votes are divided equally, the Chair may have the casting vote
• Summarise decisions and action points at the end of the meeting
• Delegate duties as appropriate to fellow committee members /club members/sub-groups Treasurer etc.

Treasurer

•  To monitor club expenditure, managing the club funds and bank account.
• Keeping an accurate and true record of all transactions and pay all bills and expenses in a timely manner.
• Work with EGCA Membership Secretary, collect annual subscriptions and manage the payment of WCU membership.
• At year end, produce a brief financial report, to be presented at the AGM.

Secretary

• To plan and organise committee meetings and general club meetings; call for the next meeting including collating and distributing of agenda items and club calendar pre-meeting.
• In a timely manner, communicate any action plan(s) of the meetings held.
• To organise the AGM agenda, related papers, and committee elections and to ensure the relevant papers are distributed in advance.
• Keep ‘safe’ permanent records (paper/electronic) of AGM and committee meeting minutes and to ensure that the club policies and documents are up to date (alongside the Chair)
• Be a point of contact for club correspondence and liaising with club “host” venue, and outside organisations
• To develop and maintain the club website.

• Be the point of contact for suggestions and any issues raised by the users and with the web provider.
• To keep the club membership updated with news and events throughout the season.
• To collate and submit articles to identified chess blogs, other related group social media and local press where appropriate under guidance of the committee/chairperson.
• To represent the club and to promote the club to outside bodies, other clubs and to members: to act as a focal point for information and encourage participation in all club activities and events.

Junior Co-Ordinator (new in 2023-24)

• To act as primary point of contact for all U18’s enquiries to the club
• To help with any duties above pertaining to U18s in the club
• Help the committee organise club nights and training sessions to help junior members improve
• Manage the rota supporting the junior club portion of club night. 

Team Captains

• Select teams for each EGCA league match.
• Ensure selected players are aware of the match, date, venue and transport arrangements.
• Submit matchcard asap after match has been completed.
• In the event of a postponement liaise with captain of the other team to rearrange match within 10 weeks of the original date, advise Ex.Dir of postponement asap and confirm reason for postponement.  When a new date has been agreed confirm details to Ex.Dir.